Have you ever wondered what a typical day for a wedding planner looks like? Barring any mishaps, this is pretty true for most of us in the industry.
6:30 am Wake up – MUST HAVE COFFEE
7:00 am Take a walk…breathe …get ready for the day
8:00 am Go over all documents for the wedding and pack up all client’s wedding items
Check “Emergency Kit” has everything needed for the wedding day.
Planning for all emergencies can be a challenge. As long as every significant person shows up able to stand on their own two feet, we can deal with broken heals, unstitched seams and unwilling participating child.
8:30 am Leave for the venue
9:00 am Arrive at the venue
Meet Banquet captain or catering/event manager and go over floor plans
9:30 am Greet vendors arriving to set-up and go over the final order
10:00 am Visit bride and her mom and bridesmaids at the bridal suite and offer any assistance needed
11:00 am Visit groom and groomsmen in his getting ready suite and offer assistance, as needed
12:00 pm Meet florist, receive all bouquets and deliver them to the bride and her bridesmaids
1:00 pm Brief assistants on all tasks and “TO DO’S” for the day, show ceremony and reception areas
2:00 pm Pin-on boutonnieres
2:30 pm Coordinate and facilitate pre-ceremony pictures with family and photographers
4:00 pm Final check on ballrooms set-up
4:30 pm Get ready to line up wedding party for the ceremony
5:00 pm Assist wedding party and photographer with post-ceremony pictures
6:00 pm Get ready for couple introduction and make sure DJ or band are ready to play introduction song
Check on food with venue team
9:00 pm Assist with cake cutting and photos
10:00 pm Get ready for Grand Exit
Collect and pack up all client’s gifts and other wedding items and deliver to client’s room OR load to the designated vehicle. (Always prearranged well in advance.) Make sure clients are happy with everything before leaving.
11:00 Go home and crash 😊
FEELING BLESSED for another great wedding and a happy day for my clients.
Warm Regards, Ruth Spirer
The Omni Hotel, Dallas, Photography: Amy Herfurth, Florist: Lizzie Bee’s Flower Shoppe, Elan Make Up.
Being a witness to a great meeting between our bride and our vendor is a wonderful reward. Talia wanted a wedding and reception that had a casual yet tasteful and elegant tone. She wanted to create more of a party atmosphere and less of a formal reception. She asked for tones of white and blush with a rustic chic garden feel and lots of candlelight. The entire affair was to take place at Temple Emanu-El, that presented its own set of challenge-transforming Temple or church hall into an elegant ceremony and reception space
Debby and Katy with Branching Out Floral and Event Design keyed in on every item on Talia’s wish list. The beautiful stained-glass window of the Temple helped create a beautiful backdrop for the ceremony. The reception which was cast in rustic chic with white, pale blush and cream tones of lush textured floral using Hydrangea, Ranunculus, Freesia, Roses, Peony, Stock, Lisianthus, Astilbe, Tulips, Anemone, Bridal Spirea, Baby Breath, Italian Ruskus, Wild Smilax, Jasmine Vine, Camelia, and Succulents.
It was then all brought together with rented Farm Tables and fruitwood Chiavari chairs from Marquee Event Rentals, linen and table runners, candles and tall floral vases from Branching Out Floral and Event Design. Absolute Lighting added to the romance with up lights and twinkle lighting. The In10City Band made it a party with lots of dancing and fun. Delicious food stations at the reception and during the After Party was provided by Simcha Kosher Catering.
The end result, captured beautifully by Jennifer Yarbro Photography reflected the perfect complement of vendors for this fairytale wedding and reception. It is our reward for connecting our preferred vendors with our clients.
Today we’d like to introduce you to Ruth Spirer.
Thanks for sharing your story with us Ruth. So, let’s start at the beginning and we can move on from there.
My passion for weddings started at a very young age. I grew up In Israel and as a young child, my parents used to take me with them to all their friends and relatives’ weddings. In Israel, it is common to invite families with their children to weddings, so I have attended many weddings as a young girl. I remember that I LOVED everything about weddings; the overall atmosphere, the food, the music and especially just watching the beautiful bride on her wedding day surrounded by family and friends. I loved standing close to the stage where the live band performed and loved dancing with all the guests.
Fast forward, years later I have decided to follow another passion I had and I studied hospitality with the goal of working in a hotel. I have worked for a few local and international hotels in Israel and held positions from front desk agent all the way to sales & marketing and eventually landed on a catering position. When an opportunity came up for my husband to start a US branch of the software company he worked for at the time, our family moved from Israel to Dallas, Texas in summer of 1996. After some job search, I accepted the position of Social Catering Sales Manager at one of the Dallas hotels and worked there for 5 years.
Out of all the various social events I have planned and coordinated at the hotel, I fell in love with WEDDINGS and when clients started bringing their own wedding planners, I knew this is going to be my next career. I then quit my job at the hotel, took a wedding planner certification class and launched my own company Weddings and Events by Ruth in 2004.
I am excited to have built a career on something that I like to do so much. Weddings and Events by Ruth is a boutique wedding and event planning company and we focus on a very personable and high-level customer service. We specialize in Jewish, Multi-Cultural and Inter-Faith weddings and also like to plan other milestone celebrations.
We’re always bombarded by how great it is to pursue your passion, etc – but we’ve spoken with enough people to know that it’s not always easy. Overall, would you say things have been easy for you?
I believe it is never a smooth road when you start something new. It is challenging for sure. It took me a lot of time, dedication and endless efforts to build a name and reputation.
For me personally, the hardest thing at the beginning was transitioning from working for a corporation and representing a hotel to owning my business and basically wearing a few hats in representing myself. With a lot of networking and the guidance and support of business coaches along the way, I slowly overcame this obstacle and continued building my brand and company.
We’d love to hear more about your business.
Weddings and Events by Ruth is a boutique event production company. We primarily plan and coordinate weddings, and we also plan milestone celebrations, such as adults birthdays, anniversaries, engagement parties, retirement parties and more. We specialize in planning Jewish, Inter-Faith and Multi-Cultural weddings.
We are known for our friendly demeanor, attention to details, logistics expertise, and most of all our flexibility and personal service we offer to our clients.
Our goal is to provide our clients such a service where they feel they are our only clients. After months of working together with our couples and their families, many times we become a new friend and part of the family, as many of our clients will say. I believe this is what sets us apart.
What were you like growing up?
I am a “people” person. I LOVE people and I have always liked to be surrounded by friends. I also LOVE music, dancing and parties, so this is no wonder I have chosen the career of an event planner.
- Address: 7704 Turnberry Lane Dallas Texas 75248
- Website: www.eventsbyruth.com
- Phone: 972-672-3163
- Email: firstname.lastname@example.org
- Instagram: weddingsandevents_byruth/instagram
- Facebook: https://facebbok.com/weddingsandeventsbyruth
- Twitter: http://twitter.com/RuthSpirer
Ashley Rutland Photography, Jennifer Yarbro Photography, Amy Herfurth photography
It All Happened At The Mustache Party; The Story of Laura and Ellis
It happened: Ellis and I met at a mutual friend’s mustache-themed birthday party. We were one of the last people at this very busy party, and we literally bumped into each other.
The proposal: Ellis proposed while we were relaxing on our couch at home. It was simple, beautiful, and sweet. He had asked for my parent’s blessing a week prior and kept the ring hidden in his sock drawer. (So Romantic).
Our wedding vision: Ellis and I were very overwhelmed by how much planning goes into a wedding! We didn’t have much of a vision, but we wanted to make sure we had the list below at our wedding.
1.) A wonderful, talented photographer and videographer to capture all of the important moments of our wedding.
2.) An incredible band that would hype up our guests and get them (and us) on the dance floor
3.) To have the guests at the wedding that we wanted and
4) The most important one- to marry each other. This last one might sound silly, but we wanted to make sure we always kept us at the forefront of our planning process.
We hired Ruth and her team a year from our wedding date since we knew planning would be overwhelming and stressful. Ruth set up our wedding timeline, helped make sure we stayed within our budget, assisted in finding and working with our vendors, and most importantly melted of our stress and worries away. Ruth was there for us from start to finish; from helping us figure out how to make our dream wedding possible (in a budget) to help us find and decide on vendors to mediating a mother/daughter argument every now and then. Ruth made us feel like we were her only clients (even though of course we weren’t!) We were so relieved to have found a planner that is supportive, responsive, knowledgeable, attentive to detail, listened to our needs and wants, and on top of EVERYTHING! This was extremely reassuring to us, and because of this, we knew we didn’t need to stress on the wedding day. We trusted Ruth and her team to deliver, and boy did she ever! Our day was perfect, and it truly wouldn’t have been as perfect without Ruth, her team, and our vendors that Ruth recommended. As far as everyone saw (including us), everything went smoothly! At times, we wondered how Ruth was EVERYWHERE the day of the wedding (Really! She was everywhere we looked! We truly believe she might actually be Superwoman!)
Ruth was not only our wedding coordinator; she is now a part of our family!!
Ellis and Laura
You love your daughter’s fiancé and are looking forward to their wedding? You plan to work out to get in shape before you buy the perfect dress. You are trying to get your head around the idea of the bride and groom of making it more of a party and less of a formal sit down dinner. Here are a few more things to consider that you might find helpful as you and your family embark on wedding plans.
Do you have the time to plan the big day and implement all the details?A professional planner can save you time and plan your big day while you work, take care of your family and relax
Do you have the resources for finding reputable vendors?A professional planner can save you a lot of legwork and match you with reputable professional DJ’s, florists, photographers, etc. that fit your budget and style.
Are you familiar with the market’s latest trends and the cost of different vendors services? A professional planner can save you money andFrustration. We guide you though cost-effective design ideas. We will negotiate the best deals for you and pass the discounts on to you.
Do you want to enjoy your special day and not worry about all the little details? We will save you time and stress and take care of all the details and timeline so you can really enjoy this once in a lifetime event.
Do you want to play referee with your guests? A professional planner will be your buffer and will guide you through the best way to handle any unplanned for situations.
Weddings and Events by Ruth is a boutique event planning company that offers professional, personable and impeccable services. We can plan your event from start to finish, or we can take over what you have planned and coordinate the day of the event.
Call us for your initial COMPLIMENTARY consultation and let us help you create a memorable lifetime event!
I am fortunate to have been in the DFW event industry for 18 years. I have seen styles and trends come and go, while some things remain traditional. The purpose of my first interview with a new client is to get to know each other and to talk about their vision for their wedding.
For me, the most enjoyable part of what I do is helping my clients exceed their expectations for their wedding. I always suggest -think big, do not shortchange yourself. Your vision should be everything you want, and then we can work on how to budget for it. Because if you start with the budget first, you will never know if you could have afforded something that was truly important to you.
One of the biggest issues many brides face is trying to decide on the colors they want to go with. It can be a hard decision. https://yourweddingcolors.net is a website that lets you virtually play with flowers and dress colors. Traditionally the bridesmaids would choose contrasting dress colors to the bride. Now I am seeing bridesmaids wear cream tones, off-white, and blush that are very similar to the bride’s gown color. Wedding parties are often more monochromatic with less color contrast and mothers of the bride and groom are trending in silver and gold tones as accent colors. Lately, I have seen brides choose an immediate family in place of friends for their wedding party to keep it simple.
Speeches and Toasts have moved to the rehearsal dinner and are not finding a place at the reception. The trend is from the wedding ceremony to The Party. There is less focus on the dinner and more focus on mixed food stations that transition to the party.
And while the couple may have a small cake for photography, the trend is to serve dessert options in place of traditional wedding cake for the guests.
The bottom line is to make your wedding about your style and what you want. Do not settle for second best because you might be able to afford your dream by cutting back on something less important to you.
Wedding planning is our career and our passion. We focus on helping you plan your dream wedding and we want you to have fun doing it!
We know the in’s and the out’s of creating a unique event. We have connections with the most talented and reliable vendors and venues in the DFW metro and we have years of experience with wedding styles to share with you. We have vast knowledge with different cultures and while we specialize in Jewish weddings, we know how to handle the many unique moving parts of a wedding, no matter what your traditions are.
What is the cost of a wedding planner and more important can you afford it?
While the cost of a wedding planner may seem as an additional line item in your budget, having a professional planner will save you much more in time and expenses. We strive to work with your budget to match you with the best vendors in the wedding industry and help you save money wherever it is possible.
Not two weddings are alike, so we offer different planning and coordination packages to fit your needs and budget.
What can a professional wedding planner do for you?
Make the process of planning your event much easier than you ever imagined. We save you the hassle of difficult and costly decision making. We walk through it all with you, so that you get to enjoy the process without the stress of doing all the work yourself and you get to enjoy your event on the day of.
What is important to look for when you select a wedding planner to work with?
Years of professional experience
Affiliation with Professional Associations
Personality match, flexibility and customer service
References from happy past clients and from industry vendors
Having a great rapport with wedding industry vendors makes life as a wedding planner much easier. When a planner works with vendors they have established a relationship with, they already know what to expect of them and what they’ll need. Keeping a good working relationship and having another vendor supporting you as the planner and recognizing you for your work speaks volumes. If the bride or couple likes the vendors they’ve already booked, they will most likely feel the same towards the vendors that have been recommended. Maintaining and fostering vendor relationships is imperative to the success of any event.
It is important to remember that being an event planner isn’t a one-man show. We are not the only one working to pull the event together. Our vendors are working as hard, right along with us. As a professional event and wedding planner, it’s our job to relay information from the vendors to the client. Vendors appreciate when planners get them information in a timely manner and can problem-solve with them regarding any issues the client may have. We act as a liaison between the client and the vendors.
The business relationships planners’ form with other wedding vendors is integral to their success. We all work, as one strong team for one mutual goal and that is to fulfill and exceed our clients’ expectations and make their wedding day the BEST experience!
WEDDINGS & EVENTS BY RUTH would like to THANK all the dedicated vendors we have been working with through the years who helped us make our clients HAPPY! We appreciate you very much and would not be as successful without your support!
WHAT IS YOUR DREAM?
When we meet with a new client, we first want to understand the couples overall vision. We have our clients fill out a detailed questionnaire and then we have a meeting to go over the questionnaire and discuss it. Once we have a good understanding of what the bride and the couple envision, we will custom tailor a design plan to start turning their vision into reality.
For this wedding, our bride envisioned a very sparkly wedding with a metallic touch, a big bash, unique, dressed up and glamorous. She told us she wanted the wedding to be formal, elegant, classy, tasteful, loving and overall SPECTECULAR! When we started working, the bride had already selected her venue, which was a contemporary and “outside the box” venue as she had envisioned.
The bride’s favorite colors were: black, white, gold, silver and fuchsia . She wanted the centerpieces to set the mood in the reception room. She told us she loved tall, lush and volume centerpieces incorporating her favorite flowers: Orchids, hydrangeas and roses in bold colors and adding lots of candles. Many times, as we experienced, through the planning process, bride or couples have a vision at the beginning and then ideas change or evolve as we continue the planning. In this wedding, later in the process, the bride had the idea of adding black feathers to her centerpieces and to the chuppah and we worked closely with florist to create this vision
Other elements of the wedding were also planned to match the ambiance and “feel” of the wedding the couple wanted. Their vision was for the wedding to be warm, festive and high spirit and reflect lots of happiness. They wanted their guests to be engaged and chose a high energy band for the reception that kept everyone on the dance floor. For dessert they preferred to have a dessert station with lots of mini creative and delicious desserts and candies to add to the fun. For their ceremony, the couple wanted a very traditional Jewish wedding and incorporated beautiful and meaningful traditions.
What You Can Expect From Us
I am Ruth Spirer, owner of Weddings & Events by Ruth. As a professional planner, I have been trained to make sure that every need of the bride and groom as well as their families, is met from the planning process to the last dance. My team and I will take the time to interview you thoroughly to acquire a personal connection to your vision and personal taste for you’re wedding.
- WE will offer you vendor choices based on that information and will set up and attend interviews with you.
- WE will scrutinize contracts and advise you so that you are able to make an educated decision.
- WE will be in touch with you, the venue and the vendors throughout the planning process and we will be there to oversee the delivery of the contracted services.
- WE will do whatever it takes to make sure your wedding runs smoothly according to your vision.
- WE become your right hand throughout the entire process. So that you and your families can relax and enjoy your special day!
This wedding took place at Clubs of Prestonwood in Dallas. It was a lovely wedding and the thing I remember most is the beautiful golf course scenery for the ceremony and the bride and groom driving in the golf cart as the ceremony ended.
Photo credit: Amy Herfurth Photography, Florist: Branching Out Floral, Cakes: Delicious Cakes
Weddings are our passion. Let us help you to make your dream a reality!